Academia Menonita de Summit Hills
Email follow-up · FEMA visit scheduled; DRS access unconfirmedA FEMA invitation forwarded on September 15 schedules the Menonita site visit for September 23, 2026, 9:00–10:00 AM Puerto Rico (PW 8656, project 109501, Building 9 and Site). The meeting location is blank and attendance confirmation is not established. At 3:33 PM September 15, Gabriel sent Eduardo an updated contract and reported a corrected total of $373,499.68, Building 1 at $130,999.68 and a revised signed/stamped Form C in Exhibit A. These changes are reported in email; attachments and full contract execution have not been independently verified.
Follow-up lead: Eduardo coordinates contract review and delivery with Gabriel, Ramonita / Academy and Tripoli, and confirms site-visit logistics with FEMA / COR3. DRS account access and assignment remain unconfirmed.
What needs attention
- Confirm September 23 site-visit attendance, meeting location, access and required documents with Ramonita, FEMA / COR3, Wanda and Lynnette. The invitation specifies 9:00–10:00 AM Puerto Rico; no participant acceptance was verified.
- Review the latest September 15 contract sent by Gabriel and reconcile its reported $373,499.68 total and $130,999.68 Building 1 line with the revised Tripoli Cost Breakdown. Confirm the reported replacement Form C is included; attachments were not independently inspected in this email-only check.
- Confirm delivery of the latest version to the Academy and Tripoli, resolve comments and obtain the fully executed contract. A reported signed/stamped Form C does not establish signatures on the full contract.
- Confirm whether the July 29 Grant Management quotation request, forwarded again on September 15, has been answered. The forward does not establish a new request date, award or deadline.
- Use email identifiers PW 8656 / project 109501 to reconcile DRS account access. Menonita is absent from the September 17 accessible Applicants inventories of Eduardo and Ronald; this does not establish that no project exists elsewhere in DRS.
Recommended next steps
- Eduardo should coordinate visit logistics before September 23 and confirm the meeting point and attendees; no external messages were sent by this refresh.
- Eduardo and Gabriel should verify the latest contract package, then coordinate recipient confirmation and the executed copy with the Academy and Tripoli.
- Confirm the Grant Management quotation status and DRS access separately. Keep email evidence outside confirmed DRS record counts.
Timeline and email evidence
15 Sep 2026 · At 3:33 PM Puerto Rico, Gabriel sent Eduardo the updated contract and reported total $373,499.68, Building 1 $130,999.68 and replacement of Exhibit A Form C with a revised signed/stamped version. Attachment contents and full contract signatures were not independently verified.
15 Sep 2026 · FEMA forwarded a site-visit invitation scheduling September 23, 9:00–10:00 AM Puerto Rico, for PW 8656 / project 109501, DI 275698 Building 9 and DI 275701 Site. Location is blank; attendance acceptance was not verified. This supersedes the earlier absence of a proposed date.
15 Sep 2026 · Ramonita sent the revised Tripoli Cost Breakdown and requested a contract modification. Eduardo forwarded it to Gabriel; Gabriel replied with the reported revision later that day.
15 Sep 2026 · Lynnette forwarded the historical July 29 request for a Grant Management quotation. This is newly received correspondence, not evidence of a newly issued request or deadline.
11 Sep 2026 · Gabriel sent Eduardo an updated contract PDF at 11:21 AM Puerto Rico. Email receipt and attachment metadata confirmed; signature completeness has not been verified.
11 Sep 2026 · At 9:05 AM Puerto Rico, Eduardo informed Dixon / COR3 that Ramonita was available at any time and asked COR3 to propose the visit day and time. This supersedes the earlier pending request for Eduardo to provide availability; no appointment was confirmed.
10 Sep 2026 · Eduardo forwarded the September 8 contract link to Lynnette at 4:18 PM. The forward adds no signed return, receipt confirmation or new terms.
8 Sep 2026 · Contract attachment delivery failed at 7:30 AM and 8:03 AM; Eduardo shared a document link at 8:11 AM. No receipt confirmation was found.
8 Sep 2026 · COR3 requested at least three FEMA site-visit dates at 4:14 PM. Wanda forwarded the request at 5:44 PM; Eduardo acknowledged at 6:02 PM.
4 Sep 2026 · Eduardo sent the construction contract to Ramonita for review and signature at 4:35 PM. A delivery failure followed at 4:36 PM because the message was too large.
2 Sep 2026 · Ramonita provided the Tripoli proposal requested by Eduardo to complete the contract. The proposal should not remain labeled missing solely from the earlier request.
19 Aug 2026 · Ramonita reported sending the RFP, Scope of Work and Tripoli EIN. Earlier correspondence ties insurance processing to the signed contract; current insurance completion was not verified.